Version 4

What's New in Version 4 of the

Maintenance Coordinator Software System

General Features

Greater E-mail support. Now works with almost any internet based e-mail (smtp) server (Outlook, Notes, etc.)
ISO document control support for work orders and purchase documents.
New PDF export option for many of the built-in reports. Depending on the report, export options now include: RTF, Word, PDF, Excel, HTML, Text and others.
New Outlook style shortcut interface installed wherever applicable.
New XP like icons added to the common toolbar used throughout.
Improved support for higher resolution displays (larger screens and auto resizing).
Enhanced support for international dates and currency.
New improved lookup screens where information can be entered as needed (parts, equipment, etc.).
New quick find routines installed throughout to help streamline item lookups.

Maintenance Scheduler

Print company information and icon on work order documents
Enhanced ‘PM Planner’ scheduler where you can create new tasks and reschedule existing tasks.
Added the ability to record meter reading directly on the work order.
New ‘PM Calendar’ scheduler where you can schedule tasks in day or week views, plus print day, week, month schedules and more.
New charts and graphs types of reports
New ‘Master Task’ completion screen which streamlines the closing of work orders and saving information to history logs.
New user defined fields added that can also be printed on work order documents. These can be used to specify whatever your company wants to use them for.
New optional printing of Buildings and Room numbers on Work orders and PMs.
Documents feature added that’s compatible with the PM Coordinator application.
Mechanic’s work schedule shows up on lookup screen, this way you can see if they are available to perform the task.
Added the ability to prevent the generation of automatic work orders for equipment not In-Service.
Added the ability to change the comments section title to anything you want.
Added Projected and Actual Man Hours reports.
Added re-useable comments field database similar to the re-useable PM task instructions.
Added the "XX Days M-F" recurring frequency.
Added the "Record Steps" And "Steps Taken to Complete Work Order" sections to work order documents.

Purchasing and Receiving

Improved support for Aging documents with new Aging screen.
New support for Blanket Purchasing Orders where child documents can be added to a master document. Auto tracking of blanket balance and more.
New document lookup screen.
New e-mail composer for writing e-mails to vendors or anyone else for that matter.
New support for e-mailing quotation requests to suppliers where purchase items are automatically added to the e-mail body.
New support for automatically attaching the current purchase document to an e-mail (PDF file).
Fixed random order of purchase items to remember order they were entered.
Added Date Promised, Confirmation Number and Vendor’s Reference to Purchase Orders documents.
Added optional approval line on the bottom of Purchase Orders.
Added Classifications tree view option as found in many of the other modules.
New Receiving Report and expanded part movement history tracking from 5 items to 50, per part.
Added Unit Type fields to Purchasing documents.

Other Module Level Features

The Reports and Graphics module now has the ability to open and save report setups. No more need to recreate reports from scratch.
Added a full feature Word Processor to the Reports and Graphics module.
Separated Accident, Injured and Witness reports for a cleaner interface, and better form resizing support in the Safety Management module.
Added under stock sort in Inventory module.
New redesigned scheduler in the Personal Module where you can now add notes to your appointments.
Added down time tracking in the Work Orders module.
Added meter reading tracking to Work Orders module.
Enhanced report wizard in Work Orders module.
You can now calculate asset depreciation using either the straight-line or double-declining balance methods in the Equipment module.
Added meter types to Equipment module (hours, mileage, etc).
Added a room field to the Equipment module. You can specify a property, building, and a room within that building.
Added Account and User information to part checkouts, and created an enhanced Part Checkout report.
Added the "Work Order Part Usage" report to the Parts and Inventory module.